Experiences transitioning to RDA

The British Museum has recently switched from Anglo-American Cataloguing Rules (AACR2) to Resource, Description and Access (RDA) in a hybrid-catalogue intervention.

Alan Danskin, Collection Metadata Standards Manager at the British Library recently presented to the Association of Pall Mall Librarians on the introduction of RDA. He pointed out that for many; RDA was created due to the perception that AACR2 was not fit for purpose. This is because it has not adapted well to recent changes in user expectation and technology where information in presented on different platforms such as the web. Therefore, managing the cataloguing environment has become increasingly complex and the metadata captured needed to change.

There are free online training materials and webinars available for learning about RDA. However, the main issue with implementing RDA in small libraries or museums is that there are not many training courses or advice available. I have only come across the ‘RDA in a day’ course offered by the BL. As many will know this became very full, very quickly! Alan stated that the course was success and would run again possibly this year.

Meeting my mentor

At the Stationer's New Members Evening late last year, I finally met my mentor for the first time. Sarah Mahurter, is the current Manager of University Archives & Special Collections Centre (ASCC) at University Arts London (UAL) and she invited me on a tour of her workplace.

It was interesting to learn that the Centre were created around 2007 with the Stanley Kubrick Archives as one focal point of the collections. As a mainly film and design archives and special collections, the layout of centre is a futuristic glass reading room and office space with red chairs, modelled after a clip in the movie Odyssey. The centre does not hold any university records (as they are located elsewhere) but the collections are embedded into the university courses curriculum. Furthermore, half of all users are students and the other half are external users such as film historians and actual film companies which is an exciting prospect.

In my opinion, the major strength of these collections is that they truly support academic teaching and foster learning development, as the student has physical resources to use as reference. The academic staff and library staff also understand the need for these resources and support their use. However, one downside is that there is usually only one copy of each resource and if damaged the chances of it being replaced is slim. Conversely, this explains the importance of the collections and why trained archivists work with the collections and supervise their use.

First few days at library school

My lecturers ( @AnneWelsh @RILADS ) have been quite keen in frequently reminding us of the need for doing reflection on this course, so I be trying to keep up with my blog posts over the next year.

So how has been first few days at UCL been, I hear you wonder? Well...with a course of around 31 people, it has been interesting few days meeting so many people from different library backgrounds. Although, there is a vast majority of soon-to-qualified librarians interested in academic libraries, others have mentioned interest in school, special collections, law, medical and music libraries too. As someone who has an interest in East Asian special collections possibility within academic libraries, it was comforting to know that a lot of my course mates were multiple language speakers. In which has been said to be helpful with their careers.

After last week's pretty long induction week, I was seriously ready to get my hands on some materials. I am not sure if I am regretting my eagerness just yet, as the preparatory reading and homework has began on mass during this first teaching week. However, I think it has only just really hit me that I am actually a student again. Compared to my undergrad days where having a social life was possible, I differently feel more mature and prepared this time around. There will be no partying for me! "Well...maybe one... a month", I think slyly while looking to the side. After all, I am sure you will agree, being able to know when you need a break is also important for a being student.  

Wednesday: Typical day as a Library Graduate Trainee

It is mid-week and I am having a busy morning doing a little bit of administrative work. I have my first meeting with someone outside of my library team :- our main source/ go-to-guy/ researcher for our large end of year exhibition to comemorate Kew Gardens involvement during World War One in terms of stories of plant science, research and plant-based products from the Library,, Art & Archives and Economic Botany collection. So, the first thing for me to do is to gather together my research in an organised fashion and set up a meeting to view some materials from the Economic Botany collection for our display.

One thing I learnt from having this meeting is that organisation of research and a planned agenda key. Being able to be in a place like the pub/restaurant also helps encourage individuals to be relaxed enough to actually get involved and contribute to the discussion.

Monday: Typical start to my week as a Library Graduate Trainee

So it has been about a solid 6 months into my traineeship and I have been making good progress into all my duties. So, I thought it would a good idea to document a typical week in my traineeship at Kew.
Bright and early into the office this morning and first on the agenda is changing the book display. This gets done about every two weeks but considering the fact that I have been cataloguing so many new books and now it is the end of the financial year, the inflow of new books is scarce. Nonetheless, there is still a pretty good variety of books and journals present.

Next on the list of my many duties is retro-cataloguing some serials from the South American region. The majority so far have been completely in Portuguese or Spanish with a few in English. Not being a native speaker when cataloguing can sometimes be problematic. Especially when identifying if the publisher is an important institute, government body or society, which should be named as corporate author responsibility in the 710 MARC21 field.

New Developments in Library Cataloguing

So the Archives and Society had a seminar on 4th Feb and I decided to pop along. After all it is not every day you get to have a free taster session from the Cataloguing and Classification lecturer, Anne Welsh (UCL).

Having not come from a typical library school background I was expecting to be thrown into a world of jargon about all the new things in cataloguing, I would eventually have to adopt. However, to my surprise Anne presented an in-depth review of the history of cataloguing to bring the unbeknownst archive majority in the room up to speed. Oblivious to many in the library field the next move for cataloguers is RDA. Finally a move away from the cataloguing entry of MARC21, to a tool that allows linkages between various formats of the same items (e.g. book to film) and various authority headings.

For many cataloguers, that idea of #marcisdead comes with unfavourable change to those stuck in their ways of the absolute metadata standards of IBSD needed for cataloguing within MARC21. However, the developing benefits might just outway the negatives.

The Art of Cataloguing & Classification: Lessons learnt

Before I began cataloguing?
I always thought that catalouging was complex data entry. To be perfectly honest with you, I still relatively see it as the same thing now. You enter important information about an item which create a catalogue record for the intended user to find the item when they search for it. The more access points you can create e.g. the subject of the item, the more refined your searches become. 

How do you catalogue?
Bowman's "Essential Cataloguing" book has really given me more insight into the world of cataloguing in the simplest way. Cataloguing involves a vast amount of strict rules all set out in book over 500 pages called the Anglo-American Cataloguing Rules (AACR2). These strict rules are inputted in a machine readable format called MARC which places all the data into a descriptive fields that the user can understand.

Last but not least, to ensure that any library that wants to use the same information, International Standard Bibliographic Description (ISBD) is used to make sure the same punctuation is used in a standardised fashion. 

What have I learnt since starting to catalogue?
Punctuation is paramount!! You always hear people say that librarians must possess attention to detail. Well, its even more important for a cataloguer, as one missed or misplaced punctuation creates an inaccurate catalogue record.

To demonstrate this I have created a powerpoint of a few things I have learnt about cataloguing the books for my "botanical books display".